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Purchasing
The Purchasing Division is responsible for the procurement of goods and services required to operate and maintain all departments within the City of Allen.
The Purchasing Division has been awarded the Achievement of Excellence in Procurement by the National Purchasing Institute for the past 19 consecutive years. The award is based on demonstrated excellence for innovation, professionalism, productivity and leadership attributes. In 2019, only 65 cities in the nation received this award. The Purchasing Division is one of only four other recipients to achieve this award for 19 consecutive years.
The Allen Purchasing Division has also been recognized by the U.S. Communities Government Purchasing Alliance for its outstanding efforts in saving taxpayer dollars through participation in the Cooperative Purchasing Program.
Vendor Self Service (VSS) provides existing vendors with web-based access to information stored in the City of Allen Financial database. Using VSS, vendors who have already done business with the City of Allen can enter and maintain their contact and remittance information, view 1099 data, purchase orders, invoices and contracts. All existing vendors must register in VSS. View registration instructions. VSS is for existing vendors only.
Existing Vendors will need their Vendor ID in order to register, review, update existing information and view transactions. Vendor ID numbers can be found on both purchase orders and checks. To avoid processing delays, please follow all instructions provided in the vendor tutorials.
Please note BID information has not been integrated from our eBid (IONWAVE) application. The Vendor Self Service application will not notify you of Bid opportunities. To register for the eBid site, refer to the information below or visit https://allentx.ionwave.net/login.aspx.
If you experience any difficulties with Vendor Self Service or need confirmation on your vendor number, please contact purchasing@cityofallen.org.
eBid System
The City of Allen maintains an online bidding and supplier-management system. This system is separate from Vendor Self Service. Vendors wishing to participate in the electronic bidding process must complete eBid registration.
With the online bidding system, you will:
For more information and instructions, please review the eBid Program Guide.
The City of Allen promotes the utilization of cooperative purchasing agreements. Cooperative procurement efforts may result when two or more entities combine their requirements to obtain advantages of volume purchases from the same supplier or multiple suppliers using a single IFB (Invitation for Bid) or RFP (Request for Proposal).
Visit the following websites for more purchasing information:
The Purchasing Division has been awarded the Achievement of Excellence in Procurement by the National Purchasing Institute for the past 19 consecutive years. The award is based on demonstrated excellence for innovation, professionalism, productivity and leadership attributes. In 2019, only 65 cities in the nation received this award. The Purchasing Division is one of only four other recipients to achieve this award for 19 consecutive years.
The Allen Purchasing Division has also been recognized by the U.S. Communities Government Purchasing Alliance for its outstanding efforts in saving taxpayer dollars through participation in the Cooperative Purchasing Program.
NEW: Vendor Self Service
Vendor Self Service (VSS) provides existing vendors with web-based access to information stored in the City of Allen Financial database. Using VSS, vendors who have already done business with the City of Allen can enter and maintain their contact and remittance information, view 1099 data, purchase orders, invoices and contracts. All existing vendors must register in VSS. View registration instructions. VSS is for existing vendors only.
Existing Vendors will need their Vendor ID in order to register, review, update existing information and view transactions. Vendor ID numbers can be found on both purchase orders and checks. To avoid processing delays, please follow all instructions provided in the vendor tutorials.
Please note BID information has not been integrated from our eBid (IONWAVE) application. The Vendor Self Service application will not notify you of Bid opportunities. To register for the eBid site, refer to the information below or visit https://allentx.ionwave.net/login.aspx.
If you experience any difficulties with Vendor Self Service or need confirmation on your vendor number, please contact purchasing@cityofallen.org.
eBid System
The City of Allen maintains an online bidding and supplier-management system. This system is separate from Vendor Self Service. Vendors wishing to participate in the electronic bidding process must complete eBid registration. With the online bidding system, you will:
- Complete and submit your bids online
- Register to receive notifications for City of Allen upcoming bids
- Review bid tabulation and awarded bid information online
For more information and instructions, please review the eBid Program Guide.
Centralized Master Bidders List (CMBL)
The CMBL is a master database used by Texas purchasing entities to develop a mailing list for vendors to receive bids based on the products or services they can provide.
Cooperative Purchasing
Visit the following websites for more purchasing information:
- BuyBoard
- Department of Information Resources
- Houston-Galveston Area Council Cooperative Purchasing
- State of Texas State Purchasing
- Texas Multiple Award Schedules (TXMAS)
- OMNIA Partners (formerly US Communities & National IPA
- Texas SmartBuy Membership Program (State of Texas Cooperative Purchasing Program)
- TxSmartBuy.com eProcurement System (USE GOOGLE CHROME BROWSER)
- Sourcewell (formerly National Joint Powers Alliance)