Purchasing

The Purchasing Division is responsible for the procurement of goods and services required to operate and maintain all departments within the City of Allen. The Purchasing Division has been awarded the Achievement of Excellence in Procurement by the National Purchasing Institute for the past 14 consecutive years. The award is based on demonstrated excellence for innovation, professionalism, productivity and leadership attributes.

The Allen Purchasing Division has also been recognized by the U.S. Communities Government Purchasing Alliance for its outstanding efforts in saving taxpayer dollars through participation in the Cooperative Purchasing Program.

NEW: Vendor Self Service
Vendor Self Service (VSS) provides existing vendors with web-based access to information stored in the City of Allen Financial database. Using VSS, vendors who have already done business with the City of Allen can enter and maintain their contact and remittance information, view 1099 data, purchase orders, invoices and contracts. All existing vendors must register in VSS. View registration instructions. VSS is for existing vendors only; prospective vendors should register in the eBid System.

eBid System
The City of Allen maintains an online bidding and supplier-management system. This system is separate from Vendor Self Service. Vendors wishing to participate in the electronic bidding process must complete eBid registration.

With the online bidding system, you will:
  • Complete and submit your bids online
  • Register to receive notifications for City of Allen upcoming bids
  • Review bid tabulation and awarded bid information online
Vendors pay no fees for utilizing the online bidding system. Register or view current bid opportunities and additional purchasing information on the eBid System website.

Cooperative Purchasing
The City of Allen promotes the utilization of cooperative purchasing agreements. Cooperative procurement efforts may result when two or more entities combine their requirements to obtain advantages of volume purchases from the same supplier or multiple suppliers using a single IFB (Invitation for Bid) or RFP (Request for Proposal).

Visit the following websites for more purchasing information: